Group Data Privacy policy

 

(Last updated 17th November 2018)

It is important when dealing with you or your child’s personal data that you are fully aware, and that any decisions that you take concerning your or your child’s data are fully informed. Please read the notice below, before giving consent.

 

Information Notice

In 3rd Kildare 1st Celbridge Scout Group and at Scouting Ireland, we treat personal data with the utmost importance and respect. 3rd Kildare 1st Celbridge and Scouting Ireland are joint controllers of your or your child’s personal data; if you have any queries related to 3rd Kildare 1st Celbridge’s use of your or your child’s personal data, please contact mailto:3k1c.dpo@gmail.com.

 

Why we collect data, and what data we collect

We collect the minimum amount of data for the purposes of being able to administer our scouting programme. We collect the following required data:

 

  • Youth identification details – name, and date of birth, so that we know who our members are

  • Parent/Guardian, Adult member contact details – postal address, email address, mobile number, so that we can contact you about our programme, activities, and related matters

 

If you consent to provide it, we will also collect:

 

  • Health data – for our Youth members’ well-being we wish to obtain certain health information about your child from you, such as allergies, dietary intolerances, medications that are being used, and anything else which may inform or affect our programme and our members’ participation and enjoyment. Health data will not be gathered from you without your explicit consent.

  • Emergency Contact Data – who to contact in the event of emergency, if we are unable to contact you.

 

Other information that we may gather, from time to time, includes:

 

  • Photographs – Scouting is fun, and we like to be able to remember how much fun it is and tell other people about it. We often take photographs during our activities, and you or your child may appear in some of them.

  • Gender – we strongly support gender diversity; this data helps us ensure that our facilities cater to everyone’s needs.

  • Dietary Data – so that we can ensure that we can cater appropriately for specific needs.

 

Whom can access your personal data

The data we collect is only accessible to adult members of 3rd Kildare 1st Celbridge, and to administrative staff in Scouting Ireland.

 

Whom we might share your personal data with

In general, we do not share your or your child’s personal data with anyone outside of 3rd Kildare 1st Celbridge or Scouting Ireland.  For promotional purposes, from time to time we may post photographs of our activities onto our website or Facebook page; when we post photographs, we never tag them, or identify the children in them, without explicit permission.

 

Circumstances may arise making it necessary to share your or your child’s data with:

  • Medical personnel

  • Emergency services

  • Law enforcement agencies

  • Our insurers

 

We will only share your data in these circumstances when required to by law, or when it is in our legitimate interests, or when it is in your or your child’s vital interests for us to do so.

 

For how long do we keep your data?

In general, we will retain your or your child’s information only for the duration of your or your child’s membership.  For historical/archival purposes, we retain the names of our members (and the period of their membership) and photographs of events.   If we gather health data, we will keep it only for the duration of your child’s membership.

Where is your Personal Data stored?

Data can be stored electronically on the Website hosted by Wix (https://www.wix.com/about/privacy), on the Scout Group Google Drive (https://policies.google.com/privacy) and on Google Gmail addresses used by the Group.  Data is also stored by Scouting Ireland details of which can be found at (https://www.scouts.ie/Data-Protection/Privacy%20Notice/)

 

How can I obtain a copy of the Personal Data held by the Group?

You have the right to request a copy of all your Personal Data and can do so by contacting us mailto:3k1c.dpo@gmail.com.  This information will be provided to you within one month.

 

Transfers abroad

We do not transfer any of your or your child’s data to any country outside of the European Economic Area unless we have your explicit consent.

 

Your Rights

The GDPR grants you several rights in respect of your personal data and its processing. The applicable ones are:

  • To be informed – the purpose of this information notice

  • Access – you may obtain a copy of the personal data held about you

  • Rectification – you may get errors in the data held about you corrected

  • Erasure – subject to certain limitations, you have the right to have information about you erased

  • Restriction and Objection– subject to certain limitations, you may object to, or request restriction of, processing

 

You have the right to withdraw your consent to the processing of any of your information at any time. You also have the right to make a complaint about the processing of your data to the Data Protection Commission. You can obtain further information about your rights (and all your personal data protection rights in general) here: www.gdprandyou.ie

 

Further information about how Scouting Ireland processes your information can be found here: www.scouts.ie/Data-Protection

You can exercise any of these rights in connection with Scouting Ireland by contacting dataprotection@scouts.ie, and in connection with 3rd Kildare 1st Celbridge by contacting mailto:3k1c.dpo@gmail.com.

3rd Kildare 1st Celbridge Scout Group

3K1C Newcastle

Newcastle Community Centre

Main Street

Newcastle

Co. Dublin

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